Privacy Policy

We are careful to protect your personal details, however we do share information with selected partners such as affiliated air conditioning providers in order to provide our service.

We comply fully with GDPR Information Commissioner’s Office: Reference: Z1739528

This privacy policy applies between you, the User of this Website, and the owner and provider of this Website. The provider takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.

Please read this privacy policy carefully.

Definitions and interpretation

In this privacy policy, the following definitions are used:

Data: Collectively all information that you submit via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws.

Cookies: A small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies).

Data Protection Laws: Any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations, and secondary legislation, for as long as the GDPR is effective in the UK.

GDPR: The General Data Protection Regulation (EU) 2016/679.

UK and EU Cookie Law: The Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011.

User or you: Any third party that accesses the Website and is not either (i) employed by the provider and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to the provider and accessing the Website in connection with the provision of such services.

Website: The website that you are currently using and any sub-domains of this site unless expressly excluded by their own terms and conditions.

Scope of this privacy policy

This privacy policy applies only to the actions of the provider and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website, including but not limited to, any links we may provide to social media websites.

For purposes of the applicable Data Protection Laws, the provider is the "data controller." This means that the provider determines the purposes for which, and the manner in which, your Data is processed.

Data collected

We may collect the following Data, which includes personal Data, from you:

Name
Contact information such as email addresses and telephone numbers
IP address (automatically collected)
Web browser type and version (automatically collected)
A list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected)

How we collect Data

We collect Data in the following ways:

Data is given to us by you
Data is received from other sources
Data is collected automatically

Our use of Data

Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

Internal record keeping
Improvement of our products/services
Transmission by email of marketing materials that may be of interest to you
Contact for market research purposes which may be done using email, telephone, fax, or mail

Who we share Data with

We may share your Data with the following groups of people for the following reasons:

Any of our group companies or affiliates to facilitate the office search process
Our employees, agents, and/or professional advisors to facilitate the office search process
Third-party service providers who provide services to us that require the processing of personal data

Keeping Data secure

We will use technical and organizational measures to safeguard your Data, for example:

Access to your account is controlled by a password and a username that is unique to you.
We store your Data on secure servers.

Technical and organizational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorized access to your Data, please let us know immediately by contacting us via email.

Data retention

Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfill the purposes outlined in this privacy policy or until you request that the Data be deleted.

Your rights

You have the following rights in relation to your Data:

Right to access: Request copies of the information we hold about you.
Right to correct: Have your Data rectified if it is inaccurate or incomplete.
Right to erase: Request that we delete or remove your Data.
Right to restrict our use of your Data.
Right to data portability.
Right to object to our use of your Data.

To make inquiries or exercise any of your rights, please contact us via email.

Links to other websites

This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for their content. This privacy policy does not extend to your use of such websites. You are advised to read their privacy policies before using them.

Changes of business ownership and control

The provider may, from time to time, expand or reduce its business, which may involve the sale and/or transfer of control of all or part of it. Data provided by Users will, where relevant, be transferred along with that part, and the new owner will be permitted to use the Data for the purposes originally supplied.

Cookies

This Website may place and access certain Cookies on your computer. Cookies are used to improve your experience of using the Website.

For more details, please see our Cookies Policy.

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